DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM
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TITLE PAGE
BY
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--/H2013/01430
DEPARTMENT OF ----
SCHOOL OF ---
INSTITUTE OF ---
APPROVAL PAGE
This is to certify that the research work,"design and implementation of an online student admission system"by ---, Reg. No. --/H2007/01430 submitted in partial fulfillment of the requirement award of a Higher National Diploma on --- has been approved.
By
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Supervisor Head of Department.
Signature………………. Signature……………….
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External Invigilator
DEDICATION
This project is dedicated to Almighty God for his protection, kindness, strength over my life throughout the period and also to my --- for his financial support and moral care towards me.Also to my mentor --- for her academic advice she often gives to me. May Almighty God shield them from the peril of this world and bless their entire endeavour Amen.
ACKNOWLEDGEMENT
The successful completion of this project work could not have been a reality without the encouragement of my --- and other people. My immensely appreciation goes to my humble and able supervisor mr. --- for his kindness in supervising this project.
My warmest gratitude goes to my parents for their moral, spiritual and financial support throughout my study in this institution.
My appreciation goes to some of my lecturers among whom are Mr. ---, and Dr. ---. I also recognize the support of some of the staff of --- among whom are: The General Manager, Deputy General manager, the internal Auditor Mr. --- and the ---. Finally, my appreciation goes to my elder sister ---, my lovely friends mercy ---, ---, --- and many others who were quite helpful.
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TABLE OF CONTENT
Title page ii
Certification iii
Dedication iv
Acknowledgement v
Abstract vii
Table of content viii
CHAPTER ONE
1.0 INTRODUCTION 1
- Background of the study 1
- Statement of the problem 4
- Purpose of the study 5
- Significance of the study 6
- Scope of the study 7
CHAPTER TWO
2.1 LITERATURE REVIEW 8
2.2 nature of admission process 11
2.3 problems inherent from admission 15
- need for (computerization) an online 17
CHAPTER THREE
3.0 DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM 20- Facts findings method used 21
- Organizational structure 23
- Objective of the existing system 25
- Input, process and output analysis 25
- Information flow diagram. 29
CHAPTER FOUR
4.0 DESIGN OF THE NEW SYSTEM 30
- Output specification and design 30
- Input specification and design 32
- Flowchart (system) / procedure chart 34
CHAPTER FIVE
SYSTEM IMPLEMENTATION 39
- Pre – conversion 39
- Conversion proper 39
- The parallel approach 40
CHAPTER SIX
6.0 DOCUMENTATION 46
- How to run the program in dbase iv 46
- How to quit the package (dbase iv) 47
CHAPTER SEVEN
7.1 RECOMMENDATION 48
7.2 Conclusion 49
Reference 52
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
The background of the study is Federal College of Education Eha – Amufu. Here is the brief history about the college.
On February 21, 1981, the then Governor of former Anambra state, Chief Jim Ifeayichukw Nwobodo, announced the first provost and Registrar of the institution. On 23rd December 1982, the Anambra state House of Assembly enacted a law retroactively establishing the college. The law cited as the “Anambra state of Nigeria law No. 28 of 1982” came into force on the 21st February 1981
The aim of the college as set out in the law establishing it include
- To organized, improve and develop courses of science and training carious categories of teachers.
- To promote research and advancement of science and learning.
- To serve as a center for educational research especially as applied to local conditions.
- To organize, improve and extend education of standard higher than secondary school level.
- To encourage all classes and communities without any distribution to pursue liberal course of education.
After the announcement of the establishment of the college of education, Eha-Amufu by the Governor with effect from 21st February 1981 a temporary office with skeletal staff was opened at an office around the then Anambra Television (ATV) independence layout Enugu.
On 7th August, 1981 the then Anambra state commissioner for Education and the then permanent secretary to the ministry took the newly appointed provost and Registrar to the present site of the college at Eha-Amufu, about 64km northeast of Enugu. The Enugu state capital. The site was formerly occupied by the federal government owned teacher training college (TTC) Eha-Amufu.
When the federal Government handed over the facilities of the college to the Anambra state Government, it decided to use the facilities to establish and run the college of Education, Eha-Amufu. This site of the defunct TTC, Eha-Amufu, has remained the permanent site of the college of Education, Eha-Amufu.
On 1994, it was handed over to Federal Government again and became federal college of education Eha-Amufu under the Governance of the ten Executive Governor of Enugu state, Dr. Okwesilieze Nwodo.
The ultimate goal of any establishment is effectiveness. This is achieved only when there is/are proper coordination of activities between the various units of the comprises the system. This coordination is even more important in institution of higher learning especially at the student’s admission, where the desired end is to bring in students who will at the end of the day acquire knowledge that will help the entire society.
Ineffectiveness of admission system could diminish its ability to relieve student’s tension, frustration and worse still produce lethal consequences. Any measure therefore that can improve the needed response of any institution and its general efficiency is most welcome.
An online students admission system enables the staff in charge to get the students record faster, therefore saving process precious time in students management.
In an online institution’s admission system, the electronic machine quickly retrieves any available information regarding to any student and display it’s within a short period of time.
Any adhoc enquiry concerning a student indebtedness to the school is responded to promptly computer could more accurately do staff duty roster.
Coding the particulars of the staff into the computer does this and after, it can be saved and will be available for retrieval at anytime. And because the documents are already in the main memory, it can also called up and printed and information about each staff is contained and can be accessible to determined how many hours in a week each works and when next he/she should be on seat. Thus reducing administrative workload on the staff.
1.2 STATEMENT OF THE PROBLEM
The difficulties students and staff of admission department usually face in any institution of higher learning made us to realize that (computer aid) an online admission system is the best that can happen to federal college of Education Eha-Amufu. This will save our school the embarrassment caused by students complaints at the end of the working day.
It was in the view of this that Sandison (1994) pointed out that “a typical problem students have was moving from school to another school. In a modern society labor moves quite a bit and many students change schools at least once in their life time. Every time new students were offered admission into a school, there was a problem of which curriculum the previous school had followed and therefore whether the previous level tallied with these of the new school”
Many students neither know their right nor left at the admission level in the institution. Admission had frustrated so many students that some even miss a lot of lectures in pursuit of Registration.
1.3 PURPOSE OF THE STUDY
The original purpose of this study is to design and implement an online students admission system in Federal College of Education Eha-Amufu. Its purpose are to have the following.
- Efficient and safe storage
- Quick retrieval of records and information
- Proper accounting and file keeping
- Quick response to any adhoc enquires
- Assist is result recording
- Assist in CGPA updating.
1.4 SIGNIFICANCE OF THE STUDY.
It is hoped that the result of this study will serve as tools for helping students who wish to register for their NCE programmes, and will go a long way helping the staff also. This is easy to achieve since standard and tested computer programs handle all sorts of complex calculations, storage and retrieved of valuable information needed for the school.
Also, important is that fact that records prepared with electronic machine can be stored as long as needed in non-bulky and compact systems.
Works has been done in many areas of computerization, in industry and commerce but not much has been done in school administration and management system/services. We have therefore done this work to highlight the use of an online in the important area of student’s services
1.5 SCOPE OF THE STUDY
This work is confirmed to the Federal college of Education, Eha-Amufu that is our area of research work. This was done to attain a standard output that will be used to both students and as well s the staff of the college. It also helps in making a quick, accurate, efficient and reliable data processing
CHAPTER SEVEN
7.1 RECOMMENDATION
The important of an online system in an establishment cannot be over emphasized. This ha led to some of the recommendations.
The Design and implementations of any electronic gadget especially in an online in such area of school admission process must be facilitated by some certain factors
- The federal government through federal ministry of education should find the online of such adventures.
- The school in its own should see to the implementation of the project.
- There should be available online engineers and technicians for both installation, operating and maintenance of the system
- There should be attached to the admission form some educative manuals that should guide and direct the new students on admission processes.
- There should be workshop or seminars organized to educate the staff members on some basic aspects that concerns them.
- An air-conditioning unit is vital to increase the life span of the machine and to keep away from dust.
- A standy power generator is needed to avoid current fluctuations, a stabilizer should be acquired.
- There should be need for the acquiring of the uninterrupted power supply (UPS)
- The monthly servicing of the entire system would be a good policy and spare parts further study may be carried out on the project topic availability should be assured.
- Ensure that only uninfected diskettes are introduced to avoid rival corruption of the programs.
7.2 CONCLUSION
The research work was mainly carried out to develop a functional design. That could be used in the college admission process for pre-NCE and NCE1 students. It was not some in isolation of staff members of admission. Also there is an expert in the field of computer science who supervised the work to ensure it workability for the real purpose it was made.
So far the fact hat it was carried out under a systematic reconstruction of knowledge and experiences of both teaching and non-reaching staff of the college, it has the implication that the same could be functional in other colleges of education in all parts of the country as well.
Data were collected from different sources and its analysis was such that any sincere user can follow it systematically and arrive at expected conclusion even without the presence of the researcher due to its clarity and unambignity stated in the work and how both the staff and the student can through the folders in the drive (diskette) examine properly every students document. Students on admission can find a solace in the procedures presented here in the work by going through it accurately and patiently.
There is clear and detailed information on what students have to bring along on admission.
Therefore it becomes imperative to state that its educational implications is its applicability in all other colleges of education as well as in the institutes of education (like IMT) all over the country. Federal college of education Eha-Amufu which was the confirmed area of the study.
CHAPTER TWO: The chapter one of this work has been displayed above. The complete chapter two of"design and implementation of an online student admission system" is also available. Order full work to download. Chapter two of"design and implementation of an online student admission system"consists of the literature review. In this chapter all the related work on"design and implementation of an online student admission system"was reviewed.
CHAPTER THREE: The complete chapter three of"design and implementation of an online student admission system"is available. Order full work to download. Chapter three of"design and implementation of an online student admission system"consists of the methodology. In this chapter all the method used in carrying out this work was discussed.
CHAPTER FOUR: The complete chapter four of"design and implementation of an online student admission system"is available. Order full work to download. Chapter four of"design and implementation of an online student admission system"consists of all the test conducted during the work and the result gotten after the whole work
CHAPTER FIVE: The complete chapter five of"design and implementation of an online student admission system"is available. Order full work to download. Chapter five of"design and implementation of an online student admission system"consist of conclusion, recommendation and references.
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