DESIGN AND IMPLEMENTATION OF ONLINE REGISTRATION OF COURSES AND RESULT CONFIRMATION
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Results come into the University in paper forms through multiple points of entry and are processed in multiple areas depending on the reason the result is requested (admissions evaluation, additional credit, pre-requisite requirements, special programs or graduation processing). For result confirmation, students have to go to certain areas designated for result display to see their results. Until result details are pasted on notice boards, there is no reliable way to track students.
This study then tends to curb the above problems by developing a computerized system which can be used by lecturers and students for easy course registration, exam processing and result confirmation. With the system, admin just need to register each student and assign their respective courses to them. After examination, the lecturers uploads student scores for each subject. The system automatically calculates their grade point. Students on their own end can log into the system from any location and view their results.
INTRODUCTION/AIMS/Objectives
According to Crawford (2014), result is definition as is the consequence of an action; the conclusion of a problem, or experiment after a period of time. At the end of each academic semester, the results of the exams, tests, practical and labs are calculated and the grades are correspondingly computed. This is done by the various course coordinators of the courses. The next phase of the result processing process is done by the level course adviser. Each level of every department has its own dedicated course adviser. The course adviser acts on the list of results of all the students in his/her level and those of other students who sat for courses in other levels; either as borrowed courses or as carry over courses. The task ahead of the course adviser is to convert the grades of the students submitted to him into grade equivalents. Result processing is a routine activity. Every semester in the higher institution calls for assessment of the performances of the students (Daniel, 2018). This assessment usually comes in the form of examinations, tests, practical, labs, and the like. Without an assessment of the students, there will not be the need to work hard. Assessment takes the form of a reward system. Students are interested in a competitive environment. Tracing this to the primary and secondary school systems where the students are graded in positions; each student works very hard to make the best results. The higher institution system is no difference. At the end of each academic semester, the results of the semester academic activities are computed. The issue here is in the conversion of the levels of involvement and expertise of the students into relative figures which ranks the students.
With a web browser, one can view web pages that may contain text, images, videos, and other multimedia and navigate between them using hyperlinks. The World Wide Web enables the spread of information over the Internet through an easy-to-use
and flexible format (Michael, 2016). There are many schools and colleges in our country. They have to do a tough job of result processing. Teachers make tabulation sheet manually, they make progressive report for every student and also make merit lists according to students' performance manually. So, it is an erroneous and time-consuming process (Cao et al., 2014).Many schools and colleges have websites in Nigeria. These websites arebasically of static format, which are used only as a bulletin Board (Ahmad et al, 2021). They display onlythe information of teachers, students and the school/colleges itself. They have noresult processing. Again, many schools and colleges have their branches in differentplaces. It becomes quite difficult for them to process results combinedaccording tostudents' merit and compare their results among the branches.
It is the university policy to improve both the efficiency and effectiveness of course registration and result processing operations and services through the implementation of an integrated automated database system (Hengehold,2010) In a University like UNILAG, the need for automated method of keeping data has been there. There have been several attempts to develop systems for automating result processing, but most of the work of this project will be on the processing of the results of the students at the undergraduate levels; and also span across other course advisers’ functions. With Information Management Technology department as the organization’s case study, this work is focused on providing alternative solutions to the general problems associated with result processing, adding and dropping of courses, registration of extra course units, timely computation of students’ grades, course registrations, and above all, security issues which hinders unauthorized access to results by students and lecturers.
Aim and Objectives of the Study
The aim of this work is to design an online course registration and result confirmation system that will increase throughput and reduce the response time involved in processing students result immediately after they examination. To achieve the stated aim, the following specific objectives were laid out:
i. To provide a reliable secured solution for students to register their courses online.
ii. To provide software that will generate accurate, timely and error free results, using web technologies.
iii. To maintain a reliable database for storage of students’ records and update as the need arises.
iv. To produce relevant report of students’ Grade Point at the end of the academic semester.
v. To the system should allow students confirm their results from any location.
5) RELEVANCE OF STUDY
The project work will help in a good number of ways to ease the delay in manual result confirmation. The software developed will help school’s management to achieve efficient Information Management System. There are many other advantages, and some of them are listed below.
- It saves time during examination processing.
- References are very fast and delays can be avoided.
- It allows easy access to stored information.
- It provides a medium for the students to interact and discuss their results and the way forward of their academics.
- It helps in reducing the costs such as labor, inventory and stationery.
- Generation of accurate results/information on transactions is ensured.
- It guarantees the students unshared access to their individual results.
6) METHODOLOGY
In this paper, a self-questionnaire is used as a research instrument. The questionnaire has one part which evaluates the student's awareness. Also, we made use of the internationally accepted software engineering model, which are Structured System Analysis and Design Methodology (SSADM). Structured System Analysis and Design Methodology (SSADM) is a systems approach to the analysis and design of information systems. SSADM method involves the application of a sequence of analysis, documentation and design tasks concerned with analysis of the current system, logical data design, logical process design etc.
7) ETHICAL ISSUES
The code of ethics is the standard of behavior that guides decisions and actions, based on duties that have been derived from core values (DeSanctis et al., 2014). In this study, the authors use the principles reported by (ACM and IEEE) to evaluate the student's awareness of ethics. The authors categorize the 20 items into three categories; Intellectual property rights, Vandalism and Privacy.
8) EXPECTED RESULTS
Output can be visualized when relevant data has been processed to produce required information. Relating this process to what we discussed in processing, it is the only way in which one would know if the data inputted by the sender was understood by the unit or not.
Actually the output may be well processed, for the fact that they seek for an external processor to execute the task and it seems as if they are the processor. With respect to the output, the user will know that the system retain what was inputted. The output design was based on the inputs. The report generated gives a meaningful report to the management. The system designed generated the following reports.
- Students semester result
- Score Sheet
- Students personal record
These outputs can be generated as softcopy or printed in hard copy.
9) INNOVATION
A new system can be designed using php, javascript scripting languagesin an HTML environment, a user- friendly programming language, and with lager storage capacity which will be able to contain higher number of students.
REFERENCES
Ahmad, H., &Udin, Z. M. (2021). Integrated process design for e-learning: A case study. In Proceedings of the Sixth International Conference on Computer Supported Cooperative Work in Design (pp. 488-491).
Boroson, E. (2003). Course registration system: The on-line registrar, the on-line registrar. Retrieved March 4, 2008, from http://www.cs.brown.edu/ courses/cs190/old.dhl2003/asgns/2-7/tmp/eboroson_specs.pdf
Brown, R. (2019). A brief description of the San Jose community college districts “On-line” registration system. East Lansing, MI: National Center for Research on Teacher Learning. (ERIC Document Reproduction Service No. ED183137)
Cao, X., &Brodnick, R. (2012). What social factors affect students’ use of on-line registration: An exploratory study.In Proceedings of the Association for Institutional Research 42nd Annual Forum, Toronto, ON, Canada.
Crawford, J. (2014), the use of electronic information services by students at Glasgow Caledonian University. Emerald Group Publishing Limited. Vine, volume 34, issue 3, pp.113-118.
Daniel, J.S. (2016). Mega-Universities and Knowledge Media – Technology Strategies for Higher Education.Kogan Page: London.
De Alva, J.K. (2000). Remaking the Academy: Twenty-First Century Challenges to Higher Education in the Age of Information.Educause Review 35.2.
JISC (2008) Richmond Adult Community College: Using Technology to make a step in business efficiency and responsiveness. Regional Support Centres, London.LAUTECH Information Manual, 2008. LAUTECH, Ogbomoso.
Katz, R. N. (2002) About Web Portals: A home page doth not make a portal. Jossey-Bass, A Wiley Company.
Looney, M. and Lyman, P., (2000).Portals in higher education.Educause Review 35.4. Matovu, M. (2009) Availability, accessibility and use of ICT in management of students‘ academic affairs in Makerere University, Makerere University. http://hdl.handle.net/123456789/909
M. C. Little, D. McCue and S. K. Shrivastava (1993), "Maintaining information about persistent replicated objects in a distributed system", Proceedings of ICDCS-13, Pittsburgh, pp. 491-498
Pena-Lopez, I. (2007) The Personal Research Portal: Web 2.0 Driven Individual commitment with open access development, Knowledge Management for Development Journal, Amsterdam. 3 (1) 35-48.
Strauss, Howard (2000) Tech Talk Event CNI Spring Task Force Meeting, March 27-28. www.cren.net/know/techtalk/events/portals.html
Tarn, M., Razi, M. A., Wiley, N., and Hsu, J. (2007).Exploring user perception of wireles campus.International Journal of Mobile Communications. Volume 5, Number 6 pp. 710- 730.
Wang Yi, Zhou Ming (2002), Analysis and design of course system based on three layer structure [ J], journal of Northwestern University (NATURAL SCIENCE EDITION): 367-370
YangGongFei, M. (2008), the design and realization of the course system based on MVC pattern [J] ,computer engineering and science : 142-147.
DeSanctis, G., & Poole, M. S. (2014). Capturing the complexity in advanced technology use: Adaptive structuration theory.Organization Science, 5(2), 121–147. doi:10.1287/orsc.5.2.121
Galler, B. A., &Wagman, R. (1973). CRISP: An interactive student registration system. In Proceedings of the ACM Annual Conference, Atlanta, GA.
Heard, F. (1987).The development of computerized curriculum monitoring system to ensure student success. East Lansing, MI: National Center for Research on Teacher Learning. (ERIC Document Reproduction Service No. ED296750)
Hengehold, L. (2010). Registration using intelligent terminals: An alternate to on-line. East Lansing, MI: National Center for Research on Teacher Learning. (ERIC Document Reproduction Service No. EJ127904)
Michael, M. (2016).Student system on-line registration. East Lansing, MI: National Center for Research on Teacher Learning. (ERIC Document Reproduction Service No. ED130743)
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