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TITLE PAGE

DESIGN AND DEVELOPMENT OF PERSONNEL INFORMATION SYSTEM

BY

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EE/H2013/01430
DEPARTMENT OF ----
SCHOOL OF ---
INSTITUTE OF ---

DECEMBER,2018

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APPROVAL PAGE

This is to certify that the research work, "design and development of personnel information system" by ---, Reg. No. EE/H2007/01430 submitted in partial fulfillment of the requirement award of a Higher National Diploma on --- has been approved.

By
---                                                     . ---
Supervisor                                                  Head of Department.
Signature……………….                           Signature……………….        

……………………………….
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External Invigilator

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DEDICATION
This project is dedicated to Almighty God for his protection, kindness, strength over my life throughout the period and also to my --- for his financial support and moral care towards me.Also to my mentor --- for her academic advice she often gives to me. May Almighty God shield them from the peril of this world and bless their entire endeavour Amen.

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ACKNOWLEDGEMENT

The successful completion of this project work could not have been a reality without the encouragement of my --- and other people. My immensely appreciation goes to my humble and able supervisor mr. --- for his kindness in supervising this project.
My warmest gratitude goes to my parents for their moral, spiritual and financial support throughout my study in this institution.
My appreciation goes to some of my lecturers among whom are Mr. ---, and Dr. ---. I also recognize the support of some of the staff of --- among whom are: The General Manager, Deputy General manager, the internal Auditor Mr. --- and the ---. Finally, my appreciation goes to my elder sister ---, my lovely friends mercy ---, ---, --- and many others who were quite helpful.

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				TABLE OF CONTENTS
Title  -	-	-	-	-	-	-	-	-	-	-	-i
Approval Page -		-	-	-	-	-	-	-	-	-	-ii
Certification -		-	-	-	-	-	-	-	-	-	-iii
Dedication - -		-	-	-	-	-	-	-	-	-	-iv
Acknowledgement -			-	-	-	-	-	-	-	-	-v
Table of Content - -			-	-	-	-	-	-	-	-	-vi
Abstract -	-	-	-	-	-	-	-	-	-	-	-ix

CHAPTER ONE

Introduction

1.1	Introduction -	-	-	-	-	-	-	-	-	-1
1.2	Rational /Theoretical Framework				-	-	-	-	-	-1
1.3	Statement of the Problem -			-	-	-	-	-	-	-6
1.4	Purpose of the Study-		-	-	-	-	-	-	-	-8
1.5	Research Hypothesis -		-	-	-	-	-	-	-	-9
1.6	Significance of the Study -			-	-	-	-	-	-	-10
1.7	Limitation of the Study - -			-	-	-	-	-	-	-11
1.8	Scope of the Study	-	-	-	-	-	-	-	-	-12
1.9	Operational Definition of some Terms -					-	-	-	-	-12

CHAPTER TWO

Literature Review

2.1	Introduction -	-	-	-	-	-	-	-	-	-19
2.2	Personnel Management (PM) -			-	-	-	-	-	-	-19

group of people are grossly inadequate, hence, we have a set of staff that were employed at the same time, place on the same grade level and step, and posted out to different states, but they earn different salaries years after due to variation preparation.

1. Manual method results in incomplete service records of staff which undermines the personnel management function that depends upon the information gathered from the earliest stages of employee's career. For instance, additional qualifications obtained after the initial one presented on employment may not be used to place an employee adequately due to lack of updating data or information. Further, management needs adequate information to resolve disciplinary cases fairly, otherwise there may be costly delay in obtaining decision for there is a dictum which says, " justices delayed is justices denied or unfair decisions may be made in order not to deny justices. Besides, a great deal of staff time may be wasted tracking down missing documents.

1. Manual method of handling personnel information involves waste of paper materials.

1. The size of the paper records with attendant management problem has significant logistic implications to the commission.

1. Manual method encourages waste of man-hour and resources because staff employed to carry files from one point to another do some time use the time to

   do something else instead of doing the job they were employed for. To see that

   this job is done more staff are employed than ordinary should be.

   1. Manual method does not allow for the processing of large volume of data on a regular and timely basis.

   Given these above scenarios, this study seeks to evaluate the various contributions of Personnel Information System (PIS) toward the improvement of inadequacies accompanying the manual method of handling personnel information issues in National Population Commission (NPopC).

   1.4 PURPOSE OF THE STUDY

   This project seeks to design and develop an efficient and effective Personnel Information System (PIS) using National Population Commission as a case study. It also aims at identifying the importance of Personnel Information System in handling personnel records against the manual method. Specifically, the following are the objective of the study.

   1. To identify the various problems of manual approach towards handling Personnel Information System in the Commission.

    

   1. To identify and eliminate the major problems encountered through the use of manual method of processing personnel information like falsification of records, ghost workers among others.

   
   

   1. To develop an integrated and rationalized Personnel Information System in NPopC.

    

   1. To suggest other measures that will help in eradicating the problem associated with manual method of handling personnel information matters.

    

   1. RESEARCH HYPOTHESIS.

   Three Null (Ho) hypothesis though not tested are proposed to strengthen the concept of the project work.

   •       HI Personnel Information System will enhance significantly the processing of staff records in the National Population Commission.

   1. HO  Personnel Information System will not enhance significantly the processing of staff records in the National Population Commission.

   1. HI  Personnel Information System will significantly affect adversely the staff strength of the Commission.

   •       H0 Personnel   Information   System    will     not    significantly   affect adversely the staff strength of the Commission.

   1. HI  Personnel Information System will eradicate fraud, corruption and other malpractices in the Commission.

   1. HO Personnel Information System will not eradicate fraud, corruption and other malpractices in the Commission.
      

   1.6 SIGNIFICANT OF THE STUDY:

   This study is significant in the sense that it determines the benefit accruable to the staff of the Nation Population Commission through the use of Personnel Information System against the manual method. These include:

   1. It supports large volume of data processing and storage; promote information retrieval, addition, deletion, as well as other database updating activities.

    

   1. It provides relevant, complete, accurate and timely information to the management and staff.

   1. It exposes and equips the staff of the Commission to the field of information technology by sending them to training to acquire necessary skills in Information Technology (IT).

    

   1. It evaluates quickly the establishment and payment changes.

   1. It demonstrates the importance of modernization of information and communication.

    

   1. It improves the quality of information communication by making it available to all the staff of the Commission at the time of their need.

   1. The system will enable the managers of the Commission discharge their managerial function easily on any staff at any level due to availability of information
   
   
   1. It demonstrates how business needs could be met efficiently and effectively through the application of information tools made available by the advances in the field of science and technology.

    

   1. The software will be able to compliment personnel database with payroll database. Hence, enhancing the Personnel Management Information System and tighten the control of the payroll database.

    

   1. LIMITATION OF THE STUDY:

    

   In the course of carrying out this project some factors tried to hinder the free flow of the work. These factors include:

   FINANCE: Finance constituted major problem as there was no sufficient fund to round for the required materials, visit library, and cybercafẻ.

   LACK OF MATERIALS: It was not easy to get written text on the subject matter

   from libraries and internet.

   ACCESS TO PERSONAL FILES OF STAFF: It was not easy to have access to personal files of staff. A lot of persuasion and conviction was applied before the management could grant permission for us to have access to the staff files, where we extracted the form, format we used as a model in this project.

   TIME: Time was not at my liberty being a student| who is fully engaged with my studies, it was not easy for me to squeeze out time for me to out the project.
   

   1.8 SCOPE OF THE STUDY:

   This project seeks to design and develop Personnel Information System. Our focus is on National Population Commission. Our major area is to identify and modernize the specific function of Admin and Supply Department as regard to the management of personnel information. The software will be able to complement personnel database with payroll database. The sample size will be the staff of National Population Commission Enugu state office. The design will have three levels of users. They include:

   1. AN INDIVIUAL USER: Here an individual is able to view his records.

    

   1. THE ADMINISTRATIVE USER: Here the administrator has access to all the users' record of the department.

   1. THE SUPER USER: Here the officer has access to all the users of all the departments. The individual user can login and access their data/records only.

    

   1. OPERATIONAL DEFINITION OF SOME TERMS:

    

   Application:

   An application is the executable file and all related files that a program needs to function which serve common purposes. The word is sometimes used synonymously with program.
   

   ASCII:

   This is an acronym for 'American Standard Code Information Interchange'. It is used to describe the byte values assigned to specific character. For instance, the letter 'a' has ASCII code of 65.

   CLIENT:

   1. Is anything that requires the service of something else. Example, in Object Pascal, a client is any code that uses one or more features of an object or unit. In windows, a client is the code that makes use of windows Application Program Interface (API).

    

   1. Is a database system, in which a workstation connected to a server can request for data from the server. The client workstation can process data locally and write it back to the server.

   COMPILER:

   This translates a program source written in a high level language to an object code which consists of instructions that the computer can understand.

   COMPONENT:

   The element of visual basic application ionized on the component palette in the visual basic programming environment. Component including forms are object one can manipulate. It is always self contained and provides access to its features through properties.
   

   DATA ACCESS COMPONENT:

   Data objects are based within a visual basic program to manipulate database as well as the tables and indexes within the database. The data objects are the representations (in program code) of the physical database, data tables, fields, indexes and so on.

   DATABASE:

   A collection of operational data of organization stored in related tables.

   DATA CONTROL COMPONENT:

   Data control component means a visual basic component that enables a developer to create the interface of a database application.

   DATA SET:

   This is a collection of data determined by a Ttable or Tquery component. A dataset defined by Ttable includes every row in a table and dataset defined by a Tquery contains a selection of rows and columns from the tables that meet the condition specified in the query.

   END USER:

   This is a member of an application's intended audience synonymous with user but emphasized the fact that the programmer is not the user. According to Delphi document, end user is referred to as the users of application developed in a programming environment such as Delphi.
   

   EXCEPTION, EXCEPTION-HANDLER:

   An exception is an event or condition that if it occurs, breaks the normal flow of execution. Code assigned to resolve the situation in run-time environment that raises the exception and/or restores the environment to a stable state is called exception handler.

   EVENT, EVENT-HANDLER:

   Event is a user action such as a button click or a system occurrence such as a preset time interval recognized by a component. Each component has a list of specific events to which it can respond. Code that is executed when a particular event occurs is called an event-handler.

   FIELDS:

   These are rows of information that stores data of particular records.

   FILE:

   This is a group of related records.

   INFORMATION:

   This  is a  processed  data/facts obtained  by  assembling  them  into meaningful form.

   LOOK-UP-TABLE:

   This is a secondary table that enables database systems to use a small code field to enable many records in a primary table to referring to information
   

   stored in another. This can be used as a means of ensuring that values entered in a primary table are legitimate values, thus safeguarding data integrity.

   METHOD:

   This is a procedure or function associated with a particular object.

   MODEL, MODELESS:

   This represents the run-time state of a form designated as a dialog box in which the user must clear the form before continuing with the application. A model box restricts access to other areas of the application. If the user can switch focus away from the dialog box without first closing it, then the run-time state is called modeless.

   NON-WINDOWED CONTROL:

   A non windowed control is a control that can not receive focus, that cannot be the parent of any other control and which does not have a window handler.

   OBJECT LINKING AND EMBEDDING (OLE):

   OLE is a method of sharing complex data among applications. With OLE, data from a server application is stored in a container application using the OLE object.
   

   PRIMARY INDEX:

   Primary index is an index on the key field of a database table. An index performs the following tasks:

   1. Determine the location of the record

    

   1. Keeps record in sorted order

   1. Speed up search operation

    

   A primary index typically has a requirement of uniqueness that is no duplicate key can exist.

   PROGRAM:

   Set of coded instructions written in any of the programming languages to perform a specific task.

   RELATIONAL DATABASE:

   This is a database management model in which data is stored in rows and columns and which the data in one table can access the data in other tables by means of common data field. The database assigned to specific characters. For instance, the letter V has ASCII code of 65.

   SOFTWARE:

   This is a procedure in machine-readable instruction called program that directs the activities of the computer.
   

   SQL:

   Structured Query Language (SQL) is a relational database language used to

   define, manipulate, search, and retrieve data in database.

   WINDOWED CONTROL:

   This is a control that can receive focus, that can own other control, and

   which does have a window handle.

   WINDOW HANDLE:

   This is a number that is assigned by windows to a control that must be used to request services for that control from the windows' Application

   Program Interface (API).

   VISUAL COMPONENT:

   This is a component that is visible or can be made visible on a form at run-time

1.9                                                    PLAN OF THE STUDY
This study is basically divided into five (5) chapters.
CHAPTER ONE: Takes on the introduction of the subject matter. If consists of the super significance and definition of terms of the study.
CHAPTER TWO: This is the literature review this entails the works that had been done on this particular topic which was done by other researchers.
CHAPTER THREE: Will talk about the Methodist that the researcher adopted in getting necessary materials or information that will facilitate the success of the research work.
CHAPTER FOUR: Explain how the researcher was able to analysis and present the data he got for his work while the chapter:
CHAPTER FIVE: Brings everything to conclusion the researcher does his summary and give necessary recommendation where needed.

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CHAPTER TWO: The chapter one of this work has been displayed above. The complete chapter two of "design and development of personnel information system" is also available. Order full work to download. Chapter two of "design and development of personnel information system" consists of the literature review. In this chapter all the related work on "design and development of personnel information system" was reviewed.

CHAPTER THREE: The complete chapter three of "design and development of personnel information system" is available. Order full work to download. Chapter three of "design and development of personnel information system" consists of the methodology. In this chapter all the method used in carrying out this work was discussed.

CHAPTER FOUR: The complete chapter four of "design and development of personnel information system" is available. Order full work to download. Chapter four of "design and development of personnel information system" consists of all the test conducted during the work and the result gotten after the whole work

CHAPTER FIVE: The complete chapter five of design and construction of a "design and development of personnel information system" is available. Order full work to download. Chapter five of "design and development of personnel information system" consist of conclusion, recommendation and references.

 

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